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ID: 26
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SHEPHERD, Elizabeth,
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Curriculum
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Dr Elizabeth Shepherd is Professor of archives and records management at University College London, Department of Information Studies (DIS).
She teaches on the Masters programme in Archives and Records Management. Her research
interests include the relationships between records management and information policy compliance (the subject of AHRC-funded and ESRC-funded projects) and the historical
development of the archive profession, the subject of her PhD and book (2009). She serves on the editorial boards of Archival
Science and the Records Management
Journal, and on the UK's Research
Excellence Framework REF2014, Panel 36. She has published numerous articles, (with Geoffrey Yeo) the internationally best selling book Managing Records: a handbook of principles and practice (Facet Publishing,
2003) and the monograph Archives and Archivists in 20th Century England
(Ashgate, 2009).
http://www.ucl.ac.uk/dis/people/elizabethshepherd
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Title:
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What
value does records management add to government
administrative data?
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Brief summary:
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This paper will
report on research carried out in UCL’s Department of Information Studies,
(DIS), funded by ESRC as part
of the Administrative Data Research Service for England (ADRC-E), investigating
requirements for information governance.
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Content:
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Policy and practice
reflecting legal compliance
and public attitudes to data sharing are being developed for ADRCE and will also
contribute to the wider debate about government information and data management. This research studies the relationships between information and records management, open government and transparency and privacy and security, and the appraisal
of government administrative data for current business use and future research value, from the viewpoints
of information professionals who provide or deny access, researchers seeking access to data and the citizens
who are often the data subjects and on whose
behalf data is created and preserved. Part of a five year
project which began in 2014, this paper will report some initial findings and research directions.
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Scientific contribution:
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The research is undertaken from a records and information management perspective, but contributes to a large national data service, which provides specialised access to government
administrative data. It
examines issues around anonymisation, linked data, participatory and public engagement, and the role of the data researcher and the records manager.
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Keywords:
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government
data, open data, linked data, records
management, academic research
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ID: 25
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Title:
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An alternative to the OAIS Model as digital repository at the City
of Cartagena
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Brief summary:
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Un OAIS se ha mostrado inviable en el
Ayuntamiento de Cartagena. Se opta por una arquitectura mixta: 1)
Adecuación al Esquema Nacional de Seguridad. 2) Cumplimiento de ciertos
requisitos funcionales de OAIS. 3) Desarrollo de una arquitectura propia
con dos depósitos. 4) Aplicación de metodologías alternativas.
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Content:
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La legislación española obliga a
mantener un depósito digital seguro similar a los archivos físicos; pero no
indica una arquitectura específica. Se tiende a pensar que el modelo Open Archival Information System (OAIS) es la mejor arquitectura posible. No
obstante, el desarrollo de un OAIS completo se ha mostrado financieramente
inviable en el Ayuntamiento de Cartagena. En cumplimiento de la
legislación, se ha optado por una arquitectura que consta de los siguientes
componentes: 1) Adecuación al Esquema Nacional de Seguridad en las
Administraciones Públicas, lo cual permite la creación de un entorno de
seguridad genérico para todo el Ayuntamiento. 2) Cumplimiento de tantos
requisitos funcionales de un OAIS como sea posible, particularmente en lo
que concierne a la planificación de la preservación, puesto que la solución
para la preservación segura a lo largo del tiempo no reside en la tecnología,
sino en las políticas. 3) Desarrollo de una arquitectura redundante
compuesta de un sistema de gestión de expedientes conectado con un depósito
intermedio, sobre el que se pueden realizar modificaciones y procesos de
valoración, y desde el que, una vez cerrado el expediente, se transfiere a
un depósito seguro definitivo y, de manera simultánea, la o las firmas del
mismo a un segundo depósito, a efectos de copia de seguridad. 4) Aplicación
de metodologías y herramientas alternativas para compensar aquellos
componentes de un OAIS que no quedan cubiertos por el modelo propuesto.
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Scientific contribution:
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Proposal of an affordable digital repository, based upon regulations
and technologies, but also upon methodologies, policies and best practices.
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Keywords:
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Digital repositories, Policies, Risk management, OAIS
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