ID: 185

STANCIC, Hrvoje; HERCEG, Boris; RAJH, Arian 


Hrvoje Stancic, Ph.D., associate professor at the Department of Information and Communication sciences, Faculty of Humanities and Social Sciences, University of Zagreb, Croatia and Head of the Chair for archival and documentation science. He teaches at the undergraduate, graduate and postgraduate level of studies. For five years he was guest professor at the University of Sarajevo, Bosnia and Herzegovina, and for two years at the University of St. Kliment Ohridski in Bitola, FYR Macedonia. He was a researcher at several national and international research projects and is currently managing the Croatian research consortium in the InterPARES Trust project. He is the author or co-author of two books, 11 book chapters, and around 50 scientific and professional articles. He is co-editor of four proceedings of international conferences. He is member of the board of Croatian Archival Association, member of Croatian Information and Documentation Association and ICARUS.


Boris Herceg, MBA, Head of Archives and Documentation Center at FINA – Financial agency. He is responsible for archive and documentation processes in Fina, and offering archive services as Archive authority to government and commercial sector in the Republic of Croatia. During years of experience he was involved in developing and implementation of highly sophisticated information systems in IT architect position. As education background he graduated on Polytechnic of Zagreb University as Bachelor of science engineer and reached Master of Applied Science in Business Administration degree at University of Applied Sciences. He is co-author of one article "Long-term Preservation of Validity of Electronically Signed Records".


Arian Rajh is Head of document, records and project management department in Agency for medicinal products and medical devices where he leads an international ECMS project. He teaches Planning and designing of the DM and RM systems, Introduction to archival science and Archival arrangement and description at the Faculty of Humanities and Social Sciences.

Arian Rajh was born in 1980 in Zagreb, Croatia. In 2005 he graduated in information science and comparative literature in Zagreb. He received his Ph.D. in archival and documentation science in 2010.

Rewards and scholarships: Rector award (University of Zagreb, 2004), City of Zagreb scholarship (2004), "Franjo Markovic" (Faculty of Humanities and Social Sciences, 2005), DigitalPreservationEurope Exchange Programme Award (2008).

He has published a number of articles about electronic records and ECMS systems in Croatian and international archival and pharmaceutical conference proceedings and publications.


Comparative Analysis of Internal Structure and Functions of Digital Archives Preserving Complex Electronic Records

Brief summary:

The authors conduct structural and functional analysis of five implemented digital archival systems followed by their comparative analysis and conclude on the issues regarding authenticity, integrity and non-repudiation of preserved electronic records having added time-stamps, (advanced) electronic signatures, and (qualified) certificates.


The authors conduct structural and functional analysis of five implemented digital archival systems followed by their comparative analysis. They analyse digital archive implementations in The Federal Chamber of Architects and Engineers – BAIK (Austria), The Agency for Medicinal Products and Medical Devices – HALMED (Croatia), The Braunschweig Clinic (Germany), The Federal Office for Information Security – BSI (Germany), and  Lithuanian Office of the Chief Archivist – Electronic Archive Information System – EAIS (Lithuania). The digital archival systems are responsible for preservation of digitised or digital records in the land register (BAIK), classified records on medicines and medical devices granted to the market (HALMED), time-stamped electronic health records

 (Braunschweig), electronically signed records (BSI), and records of the public administration created as part of governmental e-services and signed by advanced electronic signatures (EAIS). After the structural and functional analysis of each system, they are comparatively analysed according to the criteria grouped around functionalities and system processes, implemented formats and standards, used cryptographic formats, access to the system, and available software tools for management of preserved records. The authors give conclusion on the issues regarding long-term preservation of electronic records having additional preservation requirements due to the time-stamping, addition of (advanced) electronic signatures, and (qualified) certificates in the situations when it is necessary to ensure their authenticity, integrity and non-repudiation.

Scientific contribution:

The field of archival sciences is advancing in the direction of acquiring, managing, and long-term preservation of complex electronic documents and records. These records are not merely electronic records but can be time-stamped, can have (advanced) e-signatures added or can be associated with (qualified) certificates. This means that during the long-term preservation it is not only needed to passively preserve only the records but also the possibilities to verify time-stamps, e-signatures and certificates thus confirming authenticity, integrity and non-repudiation. Scientific contribution of the paper can be seen in critical analysis of the existing systems as well as in systematisation and formulation of the requirements the archivists should insist upon when planning a new digital archive which is going to ingest, manage and preserve complex records.


digital records, long-term preservation, digital archive, time-stamp, electronic signature, e-services