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BARON, Jason
R. ; THURSTON, Anne
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Curriculum
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Mr. Baron
is a lawyer in the Information Governance and eDiscovery
Group of Drinker, Biddle & Reath, in Washington, D.C.,
and is on the Adjunct Faculty of the University of Maryland College of
Information Studies. He also currently serves as Co-Chair of the
Information Governance Initiative (www.iginitiative.com). Mr. Baron is the
2011 Recipient of the Emmett Leahy Award, given for his career
achievements, including acting as lead lawyer for the US government in
landmark White House email cases, for founding the TREC Legal Track, for
founding the international DESI (Discovery of Electronically Stored
information) workshops, and for his contributions to The Sedona Conference,
including serving as Editor in Chief of three Sedona Commentaries. He
previously served as the first Director of Litigation at the US National
Archives, and as a trial lawyer at the US Department of Justice. In 2010,
he served as a keynote speaker at the Eighth ECA Conference held in Geneva.
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Anne Thurston
has been a pioneer in defining international solutions for the management
of public sector records. Between 1970 and 1980 she lived in Kenya where
she conducted research and subsequently worked as a locally engaged civil
servant in the Kenya National Archives. In 1980 she joined the staff of the
School of Library, Archive and Information
Studies at University College London, where she was a Lecture and then a
Reader in International Records Studies. She established the International
Records Management Trust in 1989. Dr Thurston was a member of the UK Lord
Chancellor’s Advisory Council on Public Records from 1994 to 2000. She was
awarded an OBE for services to public administration in Africa in 2000 and
a Lifetime Achievement Award by the Records Management Society of the UK in 2007.
She was awarded the Emmett Leahy Award for Outstanding Contributions to the
Information and Records Management Profession in 2007.
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Title:
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What
Lessons Can Be Learned from the US Archivist’s Digital Mandate For 2019 and Is There
Potential for Applying them in Lower Resource Countries?
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Brief summary:
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The
speakers propose to discuss new initiatives coming from the US Archivist,
including the 2019 digital mandate (issued in August 2012, in response to
President Obama’s Managing Government Records memorandum of November 2011),
and how they might be applied to enhance recordkeeping in lesser resource
countries.
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Content:
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In
November 2011, President Obama issued a memorandum to all Executive
agencies entitled “Managing Government Records,” the first such document
issued by a US
President since the days of President Truman. In issuing the memo,
the White House said that “Records management is the backbone of open
government,” and called for the US government to update records
policies in line with 21st century technologies. Within a
year, US Archivist David Ferriero issued an
August 2012 directive to all Executive agencies, where he set a date of
2019 for federal agencies ensuring that henceforth permanent federal
records would be transferred to the Archivist in digital or electronic
form. The directive also spoke to issues involving email
archiving, social media and cloud technologies. In the first
part of this session, we will discuss the impact the Archivist’s directive
is having and how the National Archives expects to ensure that the
directive’s 2019 mandate is implemented.
In the
second part of this talk, we will discuss what elements of the directive,
and particularly the 2019 digital mandate, may be of interest and use to
lower resource countries world in addressing the preservation of electronic
records. Of particular interest is whether the 2019 digital
mandate will foster technological innovation leading to the ability to
preserve electronic records at low cost, and in formats that make them
accessible to their citizenry through access to information and open data
initiatives. The presentation will explore how email archiving in
particular may be a driver for greater openness and access to governmental
policies.
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Scientific contribution:
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While an
original scientific contribution would require considerable additional
research, we believe that the presentation will make a valuable
contribution to professional thinking and development internationally by
exploring, on the basis of extensive experience, the applicability of new
concepts in very different contexts. The Archivist's 2019
digital mandate does, however, envision that the US government will
partner with industry on research initiatives that will enable US federal
agencies to meet the goals of the Archivist's directive, and we will report
on progress towards this goal and what additional research is necessary.
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Keywords:
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digital mandate, email archiving, digital archive, lesser resource
countries, US
recordkeeping policy
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